Emergency & Disaster Planning Summit - Detailed Agenda

Keynote Presentation

Negotiating and balancing school security concerns with freedom of information and protection of privacy (FOI/POP)

Information sharing is an important part of security, but striking the balance between privacy and security is a constant challenge for school security professionals and emergency managers. Join us as a leading expert discusses the finer points of FOI/POP in school security, including:

• What health related issues can or should be disclosed to security personnel?
  
• How can information be shared to avoid potentially deadly incidents without jeopardizing anyone's right to privacy?
  
• When does privacy trump security, and who should decide?

Debate the issues of FOI/POP within the framework of campus security.

Dr. Ann Cavoukian, Information and Privacy Commissioner of Ontario

Lockdown Protocol Update

Working with the NEW police protocols for lockdowns in Ontario: What you need to know before your next lockdown

First responders expect consistency when responding to a lockdown. But achieving this is a challenge. Although schools practice lockdowns, they may not be doing them correctly. Hear from the leader who developed Ontario's protocols as he goes through what you are required to do, and how police expect lockdowns to occur, and when. Get up to speed on:

• How new protocols are expected to be rolled out
  
• What changes are involved, and how will they affect you
  
• How you can expect to practice with the new protocols

Be aware of how Ontario's new lockdown protocols will affect your school.

Mark Allen, National Trainer, Canadian Centre for Threat Assessment and Trauma Response

Mid-Morning Networking Break

Interact with conference speakers and fellow attendees.

Update on Bill 168

How Bill 168 is affecting school boards and administrators, and how they can respond when school teachers claim their school is unsafe to work in

Bill 168 requires that employers and supervisors provide a workplace free of violence and harassment. Bill 168 also requires specific obligations for school boards to develop and implement polices to deal with violence and harassment in schools.

• What are your new obligations under Bill 168?
  
• How can we expect this law to be applied going forward?
  
• How should you deal with refusals to work?
  
• What are the challenges for providing safe work environments?

Take away key legal insight into how Bill 168 can impact your school and employees.

Eric Roher, Partner, Borden Ladner Gervais, LLP

Lockdown Case Study

Properly executing an effective lockdown during an armed confrontation

Earlier this year, three students, one of them armed, confronted a student. A vice principal ordered the lockdown; police arrived soon after, arresting three suspects, one of whom was suspended and awaiting expulsion.

• Review how the school's events played out
  
• Identify how the lockdown was executed and communicated with parents
  
• Determine how students performed and responded to the situation

Hear how you can execute effective school lockdowns at your school.

Networking Luncheon

Join the conference speakers and your peers for a relaxing luncheon.

CASE STUDY: Morgan State University

Before, during, and after a crisis: Building positive community relations to better manage an event

A traumatic event is very stressful, and can lead to a backlash from those communities that have sparse or limited engagement. Emergency planners can greatly increase their effectiveness, and increase community cooperation by building better community relations before an event takes place. Join us as we discuss how to:

• Build strong relationships with the community
  
• Develop an understanding of internal and external communities
  
• Work with different community groups during an emergency

Create a practical action plan to improve relations in your community

Adrian Wiggins, Chief of Police and Public Safety, Morgan State University (Baltimore)

Industry Expert

How and why schools need to plan for unlikely but potentially deadly catastrophes

Each geographical area of Canada has different weather-related events that are likely to occur, and plan accordingly. However, it is also very possible that a low probability event could occur in many other areas of Canada, events for which schools have not planned.

• Create awareness of the possibility of unlikely events
  
• Develop plans that account for rare events, particularly if they require special considerations
  
• Partner with city and province experts to ease the implementation of your plans

Plan for and be better prepared for unlikely events at your school or campus.

David Burns, Emergency Preparedness Manager, University of California, Los Angeles

Mid-Afternoon Networking Break

Interact with conference speakers and fellow attendees.

Case Study: Medicine Hat College

How to implement an effective notification system that works with your school's resources

Mass notification systems are becoming more common amongeducational institutions; though some are quite expensive, one small college found funding for an effective system that fits the needs of smaller colleges and private schools.

• Determine what needs must be addressed, including linking all systems
  
• Implement a flexible yet easy-to-use system
  
• Test and execute the system in exercises

Learn how to assess and implement an effective mass notification system for smaller campuses and private schools.

Rodger Sloan, Environmental Health and Safety Director, Medicine Hat College

Dan Bilodeau Business Developer, Emergency Communication Systems, Mass Notification Systems Siemens Canada Ltd, Building Technologies Division

Industry Expert

How careful school building design prevents violence and increases student safety

Crime Prevention Through Environmental Design (CPTED) is a well-known concept among architects and security professionals, but communication during the design phase is not quite entrenched in the industry. The goal is to limit fear and crime, while improving learning, through better design.

• Examine how surveillance can be improved, so that intervention can occur quicker
  
• Recognize how some schools are benefiting from CPTED
  
• Understand how territoriality and access management can be incorporated, from landscaping to security access points
  
• Create a retrofitting action plan
  
• Hear findings from the latest research in CPTED

Learn how school violence can be mitigated through design.

Russell James, Associate Professor, Department of Applied & Professional Studies Texas Tech University

Conference Adjourns to Day Two

Evening Social Activities

Continue to network with peers and industry leaders. Join fellow delegates and speakers for complimentary appetizers at our "exclusive" end-of-day gathering. Meet in the hotel lounge.

Opening Comments from the Chair

David Black, Coordinator, Emergency Response Planning, University of Toronto

Case Study: Red Deer College

How to achieve buy in to advance your emergency preparedness plan

Administrative buy in plays a key element to adequately performing security and emergency management. It is a concern among all professionals, but getting the necessary commitment is sometimes difficult. Learn how Red Deer College created the necessary conditions for administrative buy in, as they explain how to:

• Create a business case for emergency management
  
• Establish quick wins to create and maintain momentum
  
• Measure success, which ensures continued buy in

Learn how to get administrative buy in at your campus.

Vernon May, Manager, Security and Emergency Response, Red Deer College

Case Study: University of California at Davis

Proactive RISK ASSESSMENTS to implement properly a mission contingency plan to better manage risk and save lives

Any good contingency plan will start with a thorough risk assessment, from threats and hazards assessments to business impact assessments. But there must also be more to developing your mission contingency plan, and it starts with understanding your final product, and planning on how you will arrive there.

• Determine what a risk or threat really means
  
• Understand from where your potential risks reside
  
• Develop your mission plan with specific targets in mind

Determine how best to implement a risk assessment strategy at your school or university.

Valerie Lucus-McEwen, Instructor, California State University, Long Beach

Mid-Morning Networking Break

Interact with conference speakers and fellow attendees.

Networking Luncheon

Join the conference speakers and your peers for a relaxing luncheon.

Case Study: Drexel University

Setting up a cost-effective emergency management system that encompasses all campuses, schools and departments

Total emergency management systems are very expensive, and can be enough to defer funding for what is a muchneeded program. This was the case with Drexel University. But, by employing Microsoft SharePoint, a more adaptable and affordable solution, the university has found a cost-effective way to meet their emergency management needs.

• Identify how Drexel is meeting their emergency management obligations
  
• Learn how flexibility is built into their system, including emergency preparedness, response and business continuity
  
• Develop a better understanding of how similar solutions can be adopted at your school

Emulate the success of Drexel University at your school.

Irene Opendak, Assistant Director, Emergency Preparedness, Drexel University

Mid-Afternoon Networking Break

Interact with conference speakers and fellow attendees.

Case Study: North Dakota

The value of teen community response team training, and how it can aid first responders and their community

Having teens educated in emergency management benefits everyone. They can make first responders' work easier, become more aware of threats and dangers, and increase their chances of survival if an emergency does occur. North Dakota high schools are teaching students CERT for this reason. Learn how North Dakota is:

• Teaching teens CERT, and how they are responding to it
  
• Building the training into the school's core curriculum
  
• Planning for future schools, and building on their success

Learn how you can emulate North Dakota's success and build a CERT program at your school.

Carol Cwiak, Emergency Management Program, North Dakota State University